Avoiding Email When Conducting a Reference Check
If you're conducting a reference check, you'll want to avoid email. The best way to find out if someone has a good reference is to talk to them face to face. It will help you avoid any surprises. This is especially true if you're trying to get a reference check for a job.
Avoiding email when conducting a reference check
While email is an easy way to contact references, there are some important things to keep in mind when conducting a reference check. For starters, avoid asking personal questions. If possible, start with simple questions, such as whether the candidate has ever applied for a job or what they did there. Secondly, avoid asking questions that would be prohibited in an interview. For example, you shouldn't ask a former employee about their social media profiles.
Reference checks should focus on the applicant's suitability and performance. For example, a previous job may be very different from the current one, so it's best to ask specific questions geared towards the job you're recruiting for. Closed-ended questions are not helpful and won't give referees the context they need to answer the question.
In general, it's best to contact two or three references to learn more about a candidate's past work. Make sure you have all the contact information available, including a telephone number and email address. You'll also want to ask references about the candidate's work habits, so make sure to contact coworkers and managers who know him well.
Unless you know the reference personally, you should avoid emailing him/her. When you need to communicate with a reference, make sure you write legible, thorough notes. These notes will become part of your recruitment records and should be kept according to the University's retention schedule.
Another important thing to remember when conducting a reference check is to remember to keep the email brief. It will allow the reference to review the email quickly, and it will speed up the process. Keep in mind that an email will not always reach the reference if it is sent to the wrong email address. If you want to keep your references' contact details confidential, you should consider using an online reference-check service. This way, you can ensure that the process is fair and honest.
Remember that references are people too, and you don't want to make your current employer aware of your search. In addition, you don't want to leak the candidate's personal information. This could make the candidate feel uncomfortable, and could even lead to legal ramifications.
During the reference check, you should always confirm a reference's name and employment dates. If the reference refuses to answer a question, then they may be violating company policy. If you are unsure of the details, ask the candidate for further references. Once the references give you their consent, you can continue with the process of hiring a candidate.
Conducting a reference check is an important part of the interview process. While reference checks are not a final interview process, they can give interviewers a better idea of the candidate's qualifications. For entry-level and low-skilled jobs, reference checks may be necessary as part of the application process. In professional positions, reference checks are typically part of the hiring process after verbal acceptance.
Conducting reference checks over the phone is more efficient. It's important to note the date and time of each check, and make notes on the impressions you have of the candidate. Using a telephone reference check form (PDF) helps you ask the same questions to all of your references. It also helps you avoid asking questions that could violate UW policies and laws.
While conducting reference checks can be time-consuming and difficult, it is an essential part of the hiring process. Hiring the wrong candidate can cost your company money and damage morale. References are invaluable sources of information on a prospective employee's work ethic and personality. Past performance often predicts future performance. For this reason, it's essential to contact the references of any prospective employee to ensure that their past performance matches what they say on their resume.
If you want your references to speak freely, don't send emails asking them for references. Emails are too impersonal and are often not suited for this purpose. References should be willing to answer all your questions and should not be evasive. The references should be willing to discuss any concerns you have, so don't be afraid to ask a few questions.
When conducting a reference check, you need to keep in mind some federal and state laws. Some questions are perfectly legitimate, but others may be illegal. When drafting questions for reference checks, make sure you understand these laws and consult with an HR professional to avoid violating any of them.
Lastly, keep in mind that the information you obtain from references should be kept confidential. It should only be shared with those who are relevant to the hiring process. This includes the hiring authority, the Dean's Office, and the Core HR Recruiter. Remember that the candidate has the right to reject your request.
Conducting a reference check involves contacting past employers of a potential employee. References can provide important information about the applicant's performance, attitude, and general working outlook. Ultimately, a reference check allows you to find out more about a candidate than they could ever tell you in an interview.